BY NUMBER7 AIInvoice capture and mixed PDF splitting
Read invoices and keep each vendor bill connected to its original source pages. Confirm the supported document mix for your implementation.
Action: Automatic with review.
Read the workflow scopeAIdaptIQ · AP automation platform
From a messy batch to an approved accounting bill.
Prepare invoices, validate amounts, apply client coding and resolve questions with their source. Your team owns the judgment and approval; the accounting system owns the accepted result.
Inside AIdaptIQExisting product screen
Original source
Read the supplier’s document beside its extracted bill. The original remains available for review.
Fields & line items
Inspect amounts, tax, currency and individual line items in the same workspace.
Explicit approval
The Approve action stays visible. Review and required authority precede an accounting handoff.
One bill · one connected workflow
See what changes at each step.
- 01
The file becomes a bill
A combined PDF is separated into the correct invoice boundaries. Original pages remain available.
- 02
The bill is checked
Vendor identity, fields, lines and arithmetic are evaluated in the client’s context. Recoverable extraction errors are repaired against the source.
- 03
The remaining question gets an owner
INV-2048 claims 500 units. GRN-4102 supports 300. Receiving is asked for the missing 200 units with the exact invoice and PO attached.
- 04
New evidence changes the match
GRN-4140 supports the remaining 200 units. It joins the same invoice history and the affected quantity check re-runs.
- 05
Approval permits the accounting handoff
Matching passing does not replace the designated approval. Only the approved bill proceeds.
- 06
The accounting response stays attached
Accepted identifier or returned failure: the transaction retains what happened next. Payment recording remains separate from moving money.
Inside AIdaptIQ
Source and bill, in the same review.
01Inspect the original source beside the bill.
02Review extracted fields and line items.
03Keep approval explicit before ERP handoff.
Invoice-linked email collaboration
Ask once. Keep the answer with the bill.
01
In AIdaptIQ · INV-2048
Ask with the bill attached.
“Please send the receipt for the remaining 200 units. Invoice INV-2048 and PO-1086 are attached.”
Receiving owns the evidence gap.
02
In the recipient’s email
Reply from the inbox.
“The remaining 200 units arrived. Attached: GRN-4140.”
No platform seat required.
03
Back on the same invoice
The answer stays with the work.
The reply and source join the previous conversation. The quantity check re-runs; required approval remains separate.
Match passed · approval pendingChoose the capability
Open the view for the work you own.
Invoice intelligence
Read fields and lines, validate arithmetic and inspect source-supported corrections.
Exception workbench
Resolve a named cause with evidence, an owner and the previous conversation.
Control tower
Prioritize blocked bills and find the owner and transaction behind each amount.
PO & receipt matching
Carry partial receipts, cumulative invoicing and corrections forward.
Document API
Embed structured document results. Your application owns the downstream workflow.
Keep the system that owns your books
Your accounting system stays authoritative.
EvidenceEmail · upload · APIAIdaptIQChecks · exceptions · approval contextAccounting systemAccepted bill · returned status
AIdaptIQ prepares and controls the operational work. The accounting system accepts the bill and returns its identifier or a failure. Recording payment state does not move money.
Plan the rollout
Fit the workflow to your operating model.
Accounting firms use client-specific coding and replies. BPOs use shared delivery capacity and exception ownership. Enterprise AP connects purchasing evidence, approval and accounting-system controls.
Quick answers
The important boundaries.
What does self-healing invoice processing do?
AIdaptIQ repairs recoverable invoice arithmetic extraction errors across line extensions, subtotal, tax and total. A contradictory or insufficient source stays in review.
Does AIdaptIQ remember each client’s coding?
Yes. It remembers how each client codes recurring vendors and applies that client-specific context to future bills.
Do clients need a platform seat to reply?
No. Team members and clients can reply by email. Their answers return to the invoice and preserve the conversation; configured review and approval still apply.
Does three-way matching handle partial deliveries?
Yes. It maintains cumulative purchase-order, receipt and invoice state across partial receipts, cumulative invoices and corrections. Required approval remains separate.
Free Invoice Error Lab
Read the source. Follow the decision.
Inspect arithmetic, invoice boundaries, client coding and changing receipt balances with original PDFs and checked answers.
Next step
See AIdaptIQ on your workflow.
Bring one routine invoice and one difficult exception.
Scope and action
Agree what proceeds and what needs approval.
The recorded product-owner confirmation applies to the named capabilities. Deployment scope, integration permissions and approval requirements are agreed separately.