AIdaptIQBY NUMBER7 AIOpen AIdaptIQ ↗Book a demo →

FOR ENTERPRISE AP TEAMS

Resolve the invoice exceptions your ERP still sends to people.

AIdaptIQ connects incoming evidence, matching, exceptions and approval context before an authorized accounting handoff—while your ERP remains authoritative.

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CURRENT AP + NEAR-TERM P2P

Two AP paths. One authoritative ERP.

TWO AP PATHS · ONE AUTHORITATIVE ERP

01 / CONTEXTEntity + dimensions
02 / NON-POControls + authority
03 / P2PStateful match · near-term
ERPAccepted record ID
or owned failure

Resolve the organization context

Every invoice enters with the entity and dimensions needed for a controlled decision.

Inspect stage records
ENTITYLegal companyResolve
DIMENSIONSLocation + cost centreValidate
INVOICEVendor + tax + linesCheck

Select a stage to pause and inspect the detail.

ENTERPRISE FINANCE · CONTROLLED EXECUTION

Start with the invoice population you can close now. Add stateful P2P where the process requires it.

AIdaptIQ resolves organization context, evidence gaps, authority and system outcomes around the ERP. PO-heavy operations add the near-term cumulative matching layer.

NON-PO AP WORKFLOWInvoice → entity and dimensions → controls → approvalFor invoice populations that do not require receipt matching.
PO-BACKED P2P · NEAR-TERM RELEASEPO + partial GRNs + repeated invoices → cumulative matchTolerances, corrections and remaining commitment stay in transaction state.
AIdaptIQ CONTROL LAYEREvidence · exception owner · permitted action · approval context
ERP REMAINS AUTHORITATIVEAccepted record ID or owned failure returns to the transaction

Workflow closure required

  • Organization contextResolve legal entity, location, business unit, cost centre and department.
  • Invoice controlsValidate vendor, tax, duplicates, arithmetic and line-level allocations.
  • Exception and authorityKeep the cause, evidence, owner, approval and permitted action together.
  • ERP handoff and recoveryReturn the record identifier, rejection or retryable failure.
    DEPLOYMENT-DEPENDENT
  • Security and governanceScope roles, audit history, retention and execution rights per deployment.
    DEPLOYMENT-DEPENDENT
  • Stateful three-way matchingTrack partial receipts, cumulative invoices, tolerances and corrections.
    NEAR-TERM RELEASE

Choose the right enterprise gate

  • Non-PO invoicesDo not delay a valid invoice-automation scope for GRN functionality it does not use.
  • Multi-site operationsTreat correct entity, location and dimensional allocation as accounting correctness.
  • PO-heavy P2PRequire the full stateful PO–GRN–invoice lifecycle, not a one-time total comparison.
  • Controlled enterpriseAdd SSO, roles, audit, retention, observability and recovery to the account scope.
01Non-PO invoice operation

Entity, dimensions, controls, approval and ERP result.

02Multi-site finance

Add location inference, line splits and dimensional validation.

03PO-heavy P2P

Add the near-term stateful three-way match and purchase-event history.

04Controlled enterprise

Add the security, authority and reliability boundary required by the account.

Best first scope: one invoice population with a defined ERP outcome; add P2P only when PO and receipt state are part of that workflow.

THE CONTROL SPINE

Four operating truths meet at one system of record.

Procurement records intent. Receiving records fulfilment. The supplier makes a claim. An authorized person decides. AIdaptIQ connects those truths around the ERP and verifies the recorded outcome.

Purchase order, warehouse receipt, supplier invoice and approval evidence connected around an ERP system of record
DIRECT ANSWER

Where does AIdaptIQ sit in an enterprise AP stack?

It manages the evidence, transaction controls, exception resolution and authorized handoff around the ERP; the ERP continues to own the accounting record.

INSIDE THE WORKFLOW

The operating model, made visible.

See what needs attention, who owns the decision and what must happen next.

PRODUCT STORYAIdaptIQ approval rules
INV-2048 · APPROVAL PATHEvidence is complete. Authority is separate.
01
Policy checks

Evidence and configured controls are satisfied.

Passed
02
Finance approval

The named approver makes the authorized decision.

Required
03
ERP handoff

Proceed only after the required approval.

Waiting
  1. 01Priority and condition
  2. 02Named approvers
  3. 03Rule actions

MATERIAL EXCEPTIONS

The seams create the operational risk.

Non-PO invoices, missing receipts, tolerance breaches, identity conflicts, aging approvals and failed ERP handoffs require evidence and ownership.

01

Purchase evidence

Missing receipt or mismatched commitment.

02

Accounting context

Vendor, tax or coding conflict.

03

Authority

Approval missing, expired or misrouted.

04

Execution

ERP rejected the authorized outcome.

AUTHORITY MODEL

Automation does not erase segregation of duties.

AIdaptIQ can assemble evidence and recommend the next action; configured authority remains explicit.

EVIDENCE TO AUTHORITY
01

Evidence complete

Source documents and accounting context connected.

02

Controls pass

Required conditions evaluated.

03

Approval satisfied

Named authority recorded.

04

ERP accepts

Returned document ID retained.

SYSTEM BOUNDARY

The ERP remains authoritative.

Failed submissions stay visible, correctable and reconcilable. Payment execution remains separate.

EVIDENCEEmail · Upload · API
AIdaptIQState · Controls · Resolution
SYSTEM OF RECORDQuickBooks · Tally · ERP

PRODUCTION BOUNDARY

Evidence with scope.

One reported production workflow processed 50K+ documents per month across 300+ entities and moved from 12 to 3 reported AP operators.

Read the complete case and qualifications →

Map one enterprise exception flow.

Start with the AP seam causing the most blocked value or close risk.

Map the workflow →
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