Every claim.
Reviewed once.
Paid correctly.
AIdaptIQ eliminates the back-and-forth of expense reimbursements — auto-extracting receipts, enforcing policies, and routing approvals in minutes.
72%
Faster reimbursement cycle
0
Duplicate claims paid
2min
Avg. submission time
99%
Policy compliance rate
From receipt photo
to reimbursement record
Upload a receipt and AIdaptIQ auto-extracts vendor, amount, category, and policy status — in under a second.
VENDOR: The Oberoi New Delhi
DATE: 2026-03-27
AMOUNT: ₹ 14,850.00
CURRENCY: INR
Room (2N): ₹ 11,200
Business Meal: ₹ 2,400
Cab Transfer: ₹ 1,250
GL CODE: 6010-TRAVEL
TAX: ₹ 2,376 · Auto-split
CLAIM-2026-0847 · Arjun Mehta
₹ 14,850.00
CLAIM-2026-0851 · Sunita Rao
₹ 8,200.00
Why reimbursements
break finance teams.
Reimbursement management is invisible debt. Every manual step compounds silently until month-end becomes a fire drill.
Five steps.
Zero manual work.
From receipt capture to ERP posting — fully automated with human review only where it matters.
Receipt Capture
Employee snaps a photo or forwards a PDF. Email, mobile app, or web upload — AIdaptIQ ingests any format.
AI Extraction & Enrichment
Vendor, date, line items, tax, currency — extracted, validated, and GL-coded automatically. 50+ languages supported.
Policy Engine
Every claim is checked against your company's policy rules in real time. Violations flagged instantly — before approval.
Smart Approval Routing
Clean claims auto-approved. Exceptions routed to the right manager with full context — no inbox hunting.
ERP Sync & Payment
Approved claims posted directly to your ERP. Bank payment queued with full audit trail. Zero rekeying.
// Running policy checks
✓ travel.daily_limit → PASS
✓ meal.per_head_limit → PASS
✓ receipt.attached → PASS
✓ duplicate.check → PASS
⚠ hotel.nightly_rate → WARN
// Routing to manager
GL 6010-TRAVEL → MAPPED
ERP QuickBooks → QUEUED
// Scanning all claim history...
Vendor hash → matched × 0
Amount hash → matched × 1
Date window → ±7 days
✓ No duplicate found
Built for real
finance operations.
Six features no reimbursement tool offers together — designed for Controllers, not just employees.
OCR Receipt Extraction
AI extracts every field — vendor, amount, line items, tax — from photos, PDFs, or email attachments in any language.
Real-Time Policy Engine
Configure per-category spending limits, approval thresholds, and blacklist rules.
Duplicate Claim Detection
Cross-batch, cross-employee, cross-period deduplication.
Semantic GL Mapping
AI maps every line item to the correct GL code using context.
Smart Approval Routing
Clean claims approved automatically.
ERP-Native Sync
Approved claims posted directly to ERP systems.
The Arjun Story.
A day in reimbursements.
Meet Arjun. He is a sales manager. He just returned from a 3-day client trip and has 8 receipts to submit.
Gathers 8 physical receipts. One is missing — has to email the hotel.
Opens Excel template. Manually types each vendor, amount, category.
Scans receipts one by one. Attaches them to email.
Manager is travelling. Claim sits for 4 days.
Finance asks for the missing receipt again.
Payment arrives 11 days later — incorrect rejection.
0:02 — Photos all 8 receipts in the mobile app.
0:10 — AI extracts, categorises, and GL-codes all claims.
0:11 — 6 claims auto-approved. 2 flagged for review.
1:45 — Manager approves on mobile. 1-tap.
2:00 — All claims posted to ERP.
Why category tools
are not enough.
Expensify and Concur solve submission. AIdaptIQ solves the accounting truth behind every claim.
| Capability | Expensify | SAP Concur | Zoho Expense | AIdaptIQ |
|---|---|---|---|---|
Real-time policy enforcement Before submission, not after | ≈ Post-submit | ≈ Rule-based | ✕ Manual review | ✓ Pre-submit, AI |
Line-item receipt extraction Not just total amount | ✕ Total only | ≈ OCR totals | ✕ Total only | ✓ Every line item |
Cross-period duplicate detection Across all history | ≈ Same period | ≈ Same employee | ✕ None | ✓ All batches |
Semantic GL code assignment Context-aware, not rule-based | ≈ Category map | ≈ Config rules | ✕ Manual | ✓ 44K codes |
Smart approval routing With pre-loaded context | ≈ Email chain | ✓ Workflow | ≈ Basic routing | ✓ AI-routed |
Native ERP sync Not just CSV export | ≈ QBO only | ✓ SAP native | ≈ Limited | ✓ Multi-ERP |
Connects to your
existing stack.
AIdaptIQ syncs with your accounting and HR software so reimbursed claims land exactly where they belong — automatically.
Stop paying
the hidden cost
of manual claims.
Finance teams using AIdaptIQ save 40+ hours per month and eliminate duplicate reimbursement risk entirely.