The best AP tools automate 60%.
We handle the other 40%.
Extraction alone does not close the loop. AIdaptIQ validates line-item math, catches duplicates across batches, and posts clean records to your ERP.
The Full Pipeline
From document chaos to posted entry
Green steps = what makes AIdaptIQ different. These are the stages competitors skip.
Stop Fighting
Scrambled Files.
Most AP systems fail when a vendor sends a single 50-page PDF containing 10 different invoices. We don't just split them—we intelligently re-merge them across non-linear boundaries.
Bulk Upload
Handle 100+ vendors in 1 file.
In-UI Split/Merge
Visual drag-and-drop grouping.
Initializing Scan...
Vendor A
Unlinked Segment
Vendor A
Unlinked Segment
Vendor A
Unlinked Segment
Perfect Invoice
Reconciled: Vendor A
Global Intelligence
Zero Friction.
Legacy OCR fails on handwriting and dialect. Our engine extracts data from penciled receipts and ink stamps in 100+ languages with clinical accuracy.
100+ Languages
Full linguistic context for international invoices in Chinese, Arabic, Cyrillic, and more—processed natively.
Handwritten Bills
Extract penciled-in totals and handwritten line items from physical receipts and field notes instantly.
Symbol Recognition
Detect currency symbols, tax stamps, and regulatory markings automatically across all global jurisdictions.
Validation Dashboard — Green Means Go
If it is green, you do not touch it.
Every invoice is math-checked at the line-item level. Subtotals, tax calculations, and totals are validated automatically. Color-coded so you only review what matters.
Deep Data
Parity.
See your entire QuickBooks ecosystem right inside AP FLOW. We pull vendors, accounts, and categories in real-time so your export is always perfect.
Bidirectional Sync
Update a vendor in AP Flow, it updates in QB. Change a class in QB, we see it instantly in real-time.
Master Data Sync
Full access to Chart of Accounts, Locations, and Customer Projects for complex, automated job costing.
Zero-Friction Export
Click once. Approved invoices hit your Bill Pay queue in QB with attached source PDFs and neural mapping.
Real-time Validation
Neural guards catch inactive accounts or closed accounting periods before you ever attempt to sync.
GL Code Engine — 44K Codes, Learning
300 vendors. 44,000 codes.
Assigned automatically.
AIdaptIQ reads each line item in context — not just vendor name — to assign the right GL code. Learns from every correction and stays in perfect sync with your ERP.
Semantic Assignment
Assigns GL codes based on what the line item actually is — "Hydraulic Filter Kit" maps to MRO Parts (5210), not Office Supplies.
Learns on the Fly
Every manual correction trains the system. Override a GL assignment once — it remembers for next time. Gets smarter over time.
ERP Chart of Accounts Sync
2-way sync with your ERP — we pull your full Chart of Accounts, Locations, and cost centers. Assignments always match your books.
One-Click Override
Disagree with an assignment? Click once to change. Your correction feeds back into the model immediately. Full audit trail.
Duplicate Detection — Cross-Batch Memory
Same invoice, two batches, three weeks apart.
ERPs have no memory. AIdaptIQ does. Every invoice is checked against your entire history. Catches patterns to flag duplicates before they reach your ERP.
Review & Approve
You only touch the exceptions.
Green invoices skip review entirely. Focus on flagged items: fix a GL code, verify a total, or leave a comment. Every action is logged for full transparency.
Auto-Approved — 9 of 12 invoices
All validation checks passed. Math matches. GL codes assigned with high confidence. These go directly to the export queue — zero human review.
Flagged for Review — 2 of 12
GL code uncertain on one line item, or minor field mismatch. Open the invoice, click the highlighted field, edit inline. Add a comment for your team.
Requires Action — 1 of 12
Math discrepancy: subtotal + tax ≠ stated total. Fix the error inline, or reject and request a corrected invoice from the vendor.
Full Audit Trail
Every edit, approval, rejection, and comment is timestamped and attributed. Who changed what, when, and why — exportable for compliance.
Searchable Archive
Find any invoice in seconds.
Search across thousands of documents by vendor, date, amount, tax, GL code — even custom field ranges.
3 results found in 0.2s · Filtered by: Vendor + Tax > $200
ERP Integration Hub
Syncs with your existing books.
2-way sync: pull vendor names, GL codes, and Chart of Accounts from your ERP. Push validated invoices back with high-fidelity accuracy.
Pull Master Data
Vendors, tax codes, and Chart of Accounts pulled from your ERP so assignments are always accurate.
Push Approved Invoices
One click to post. Validated records with source PDFs hit your ERP's AP module automatically.
Bidirectional Sync
Update a vendor in AIdaptIQ → updates in your ERP. Always in sync across both platforms.
Pre-Posting Validation
Catches inactive accounts and closed periods before you post. No more failed sync cycles.
Built For You
Your workflow. Your rules.
Built for Bookkeepers
You handle invoices for 10, 50, 300 clients — each with different vendors, GL charts, and formats. You need repeatable workflows and standardized output.
Bulk intake: upload one multi-vendor PDF, get 10 structured invoices back
GL codes auto-assigned across 44K accounts — learns your client's Chart of Accounts
Color-coded review: green = don't touch, red = fix this one
Export to Excel or direct QuickBooks/Xero posting per client
Searchable archive: find any invoice across any client in seconds
Privacy-first: client data never used for training. Deletion on request.
Built for Logistics
You deal with complex freight bills — accessorials, surcharges, line-item discrepancies. Late processing means disputes and strained vendor relationships.
Line-item math validation catches overcharges before payment
Accessorial fee extraction: fuel surcharges, detention, and lumper fees captured
Duplicate detection across batches prevents double-payments
PO/GRN reconciliation flags mismatches early — not at month-end
Charge-code and cost allocation mapping per shipment
Fast cycle times: process a batch in minutes, not hours
Common Inquiries
Everything you need to know about Number7AI neural deployment.
Still have questions?Contact our Infrastructure Team